Caleb University advertises Regional Offices, Clerical Staff Vacant Positions

Caleb University Imota Lagos is inviting applications for the positions of the Regional Officer and Clerical Staff within the institution's Regional Outreach Offices.

Duties, Qualifications, and Necessities for the Regional Officers and their supporting Clerical Staff within Caleb University’s Caleb University, Lagos. Caleb University Regional Outreach Office

1. Regional Officer (RO)

Reports to: Head of Admissions / Director of Outreach / Vice Chancellor

■ A. Primary Duties & Responsibilities

Student Scouting & Intelligence

Identify and map/target fee-paying secondary schools and coaching centres within the assigned region.

Analyse regional demographics to pinpoint areas with high potential enrolment yield.

Maintain a database of prospective students (name, grades, interests, exam scores).

Outreach & “Wooing” Programmes

Organise and execute on-ground events: career fairs, university open days, school assemblies, and parent-teacher meetings.

Design and deliver persuasive presentations showcasing the university’s USPs (unique selling points), scholarships, and campus life.

Build relationships with school counsellors, principals, and local education influencers.

Coordinate taster sessions, alumni meet-ups, and faculty-led workshops in the region.

Admission Support

Guide prospective students through the application process (form filling, document submission, deadline management).

Coordinate entrance exam centres or interview schedules within the region.

Follow up on leads (calls, emails, WhatsApp) to convert inquiries into applications.

Reporting & Logistics

Submit weekly reports on outreach activities, lead generation, and conversion rates.

Manage the regional office budget for events and travel.

Liaise with the central admissions office to align messaging and quotas.

■ B. Required Qualifications

Criteria

Minimum Requirement

Education

Bachelor’s degree (Master’s preferred) in any field

Experience

3–5 years in student recruitment, sales, public relations, or event management (education sector preferred)

Skills

Excellent public speaking & presentation; proficiency in CRM software (e.g., Salesforce, HubSpot); data analysis; negotiation

Attributes

Willingness to travel 50–70% of work time; self-starter; culturally sensitive; persuasive yet ethical

Language

Fluency in English + dominant local language(s)

■ C. Other Necessaries (Resources & Tools)

Travel: Reimbursed mileage + accommodation budget

Tech: Laptop with presentation tools (PowerPoint, Canva), smartphone with CRM app

Collateral: Brochures, banners, giveaway items (pens, notebooks), video testimonials

Data Security: Signed confidentiality agreement regarding student data

Training: Annual workshop on ethical recruitment and admission policy updates

2. Clerical Staff (per regional office)

Reports to: Regional Officer

A. Primary Duties & Responsibilities

Administrative Support

Manage office phone line and email inbox; respond or route inquiries

Schedule RO’s travel, appointments, and school visits

Prepare and send bulk correspondence (invitations, reminders, thank-you notes)

Data & Record Keeping

Enter lead data into CRM from forms, cards, and event sheets

Organise and file physical documents

Generate simple reports (weekly student contacts, pending follow-ups)

Event Logistics

Coordinate vendors for venues, catering, sound systems, and printing

Manage outreach materials inventory

Assist with event registration and crowd management

Financial Tasks

Process petty cash reimbursements

Prepare purchase requisitions

B. Required Qualifications

Criteria

Minimum Requirement

Education

High school diploma + Office Administration certificate (Associate degree preferred)

Experience

1–2 years in front desk, reception, or data entry

Skills

Typing speed 40+ WPM; proficiency in MS Office and Google Workspace; basic CRM data entry

Attributes

Organised, discreet, polite, deadline-driven

Language

Fluent in English and regional language

C. Other Necessaries

Equipment: Desktop computer, headset, filing cabinets, label printer

Software Access: Limited CRM access, shared calendar

Stationery: Letterhead, envelopes, stamps, reply cards

Supervision: Weekly 30-minute check-in with RO

Cross-training: Knowledge of admission timelines and scholarships

3. Cross-cutting Requirements (Both Roles)

Area

Requirement

RO Performance Metrics

School visits/month, conversion rate, cost per student

Clerk Performance Metrics

Data accuracy (>98%), response time (